A Roadmap for Enhancing State Health Workforce Data: Implementation Guide for the Cross-Profession Minimum Data Set (CPMDS)
August 2023
Researcher: Veritas Health SolutionsWhy Workforce Data Collection is a Regulatory Issue
The Cross-Profession Minimum Data Set is to serve as a framework for standardizing data collection in the Health Workforce for the purpose of supporting within and between profession comparisons and analyses.
A Roadmap for Enhancing State Health Workforce Data: Implementation Guide for the Cross-Profession Minimum Data Set
Authors
H. Maxey
C. Medlock
The authors and sponsoring institution would like to acknowledge the following organizations that provided guidance during the development of this roadmap: Federation of State Boards of Physical Therapy, Association of Social Work Boards, Association of State and Provincial Psychology Boards, National Association of Boards of Pharmacy, National Board for Certification in Occupational Therapy, Inc., and National Council of State Boards of Nursing.
Executive Summary
Making the Case for Health Workforce Data
Access to health workforce data is essential to inform various aspects of policy and programs, such as identifying health workforce shortage areas, planning for educational programs or regulatory policy changes, forecasting employment demands, and justifying funding requests. Detailed information about the health workforce is necessary to evaluate existing programs and to plan for future needs.
Health workforce policy and planning cannot be done in a silo. The health workforce includes an array of professions, differing in training, focus and scope. Some contributions are unique, others overlap, many are synergistic. Regardless of differences or similarities, all health professions share a common mission to contribute to the health of the people and communities they serve. When the contributions of different health professions are coordinated and synergies in care achieved, patient outcomes can be improved. Consistent workforce data across health professions is needed to inform policy and planning.
What has been Done and Where are the Gaps?
Health workforce data collection has been a national priority for decades. The Health Resources and Services Administration (HRSA), in collaboration with national organizations, established minimum data set survey tools for several health professions in 2013. Great care was taken to develop surveys that met the data needs of each respective profession, but unfortunately, coordination between professions to ensure alignment across surveys for data elements common to all professions did not occur. Inconsistencies in data collection strategies (questions and response options) for data elements such as demographics threaten cross profession comparison and analysis.
A Call to Action
In the face of pervasive workforce shortages, health workforce data collection has emerged as a top national and state priority. Now, more than ever before, a Cross-Profession Minimum Data Set (CPMDS) is needed to ensure consistency, where appropriate, in health workforce data. In 2022, seven national organizations came together to review existing survey tools and prepare the CPMDS to serve as a resource to the federal and state governments, organizations, and researchers seeking to collect health workforce data. Broad adoption of the CPMDS will streamline current and support future initiatives by ensuring comparability across health professions data.
About the CPMDS
The CPMDS is a set of core questions for collecting data elements widely considered the “minimum necessary” for health workforce planning. The intent of the CPMDS is to serve as a framework for standardizing data collection across various health professions for the purpose of supporting within and between profession comparisons and analyses. As a framework, the CPMDS questions have been designed with varying levels of standardization. For example, the CPMDS provides standardized questions and response options for data elements that are consistent across the professions (example: demographics) but includes flexible questions and response options for data elements requiring customizations (example: specialty and setting). The CPMDS provides a framework upon which individual profession-specific tools can be developed.
Access the Tool Kit
Tool A: Understanding Your State Licensing Data
Tool B: State Occupational Regulation & Administrative Resources
Tool C: Professions, Authority, & Action
Tool D: State Health Workforce Data Needs
Tool E: Stakeholder Inventory
Supplementary Resources
National Health Workforce Data Sources
Cross-Profession Minimum Data Set Tool with Supplemental Questions
CPMDS with FAQs
PT CPMDS
Health Affairs Article: Why We Can’t Count Our Doctors (And How To Fix It)
Stakeholder-Specific Informational Briefs
State Legislatures
State Primary Care Offices
State Regulators
Professional Associations
Employer and Trade Associations
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